Joining the Network

If you are interested in joining the network, you can read more about the process here. Below are some FAQs on the process.

1. What is the first step to become a Data Partner?

To be considered as a candidate DP, the first step is to create an entry in the HMA-EMA Catalogue of Real-World Data sources.

2. Do I have to complete all fields in the HMA-EMA Catalogue?

Yes, unless duly justified, in which case an appropriate justification should be included.

3. What will the information contained in the HMA-EMA Catalogue form be used for?

The HMA-EMA Catalogue of Real-World Data source is intended for public use, and you can read its associated Data Protection Notice here.

You can access the DARWIN Data Protection Notice here.

4. Is there a deadline for submission?

No, this is a continuously open call, but please bear in mind the cut-off dates (30th April, 31st October) for review and selection.

5. I have been contacted by the CC after my submission, does it mean that I am officially a DARWIN EU® data partner?

No. The CC may contact you to clarify certain aspects of your datasets, or to invite you to initiate the formal onboarding process. Until the latter is successfully completed and an agreement signed, you are not a DARWIN EU® DP.

6. I am shortlisted. What happens in the onboarding process?

The onboarding process consists of several quality and technical checks to ensure readiness for DARWIN EU® studies, plus explanation of the terms and conditions for participation and agreement on the legal provisions that will apply to the relationship between you and the CC. Its duration can vary between 1 and 2 months, ordinarily.

7. If I initiate the onboarding process, does it mean that I am officially a DARWIN EU® data partner?

No. The onboarding process has to be successfully completed and an agreement with the CC has to be signed.

If you have a question that is not listed above, you can get in touch with the Coordination Centre by email.